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Indian Embassy issues guidelines and advisory for Indian associations

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The Embassy of India issues a new set of guidelines and advisory for Indian associations in Kuwait. According to the advisory to all Indian association, the embassy urges them to respect and comply with the relevant Rules & Regulations of the Ministry of Labour & Social Affairs, Government of Kuwait. The Embassy also reiterate that the registration of the associations by the Embassy of India is an acknowledgement of their presence and functioning, and is not an assumption of any responsibility by the embassy for their activities. The responsibility lies entirely with the office-bearers of the associations, embassy stated. 

Recently, the embassy had removed number of associations from its registered association list. The registered association list currently contain 69 associations whereas the total number of association was over 250 last year. In its advisory to community associations, embassy says that a review of various associations will take place time to time and may remove the names of association according to the review report.

In its recent review, the embassy had removed number of associations from its registered list as in many case, it is found that they are either defunct or with no meaningful activities. A few remaining ones have been deviating from the terms of the registration including indulging in commercial activities, misrepresentation of membership details etc. The list on the website has been amended accordingly, and those associations desirous of renewing/reviving their registration may feel free to contact the embassy if they wish, embassy said in its advisory.

Government of Kuwait has displayed tremendous confidence and trust in the law-abiding nature of the Indian expatriate community. With its obligation towards ensuring responsible community activity, the Embassy said that the quality and vibrancy of the activities should be the guiding principle for associations. Taking into consideration of the sensitivities of the host government and the trust and confidence it has reposed in the community, the embassy will always maintain a reasonable balance between the essence and spirit behind the association, it said. 

According to the new guidelines, published by the embassy, a minimum 500 adult members, who are not counted in the membership of other associations, would be the general norm for accepting an application for an association. The validity of registration will be for 3 year, however, Embassy reserves the right to revisit and review the status at any time.

Any associations for smaller administrative units such as Residents’ and Alumni etc, Associations based of cities/towns/districts etc will not be considered for registration, while professional organizations such as Indian doctors, engineers, lawyers, business persons, Chartered Accountants, Nurses etc. are admissible and considered on case to case basis. 

An association needs to be in existence for at least 2 years with noteworthy contribution to its members to be considered for registration.

The guideline also says that the associations will undertake their activities from within their own membership resources. Embassy’s registration is not a permission for collection or soliciting of funds from general public, it says.

Any activity which is commercial in nature is not permitted for the registered association. The guideline also says about the requirement of written constitution/by-laws of the association, regular annual AGMs, change of office-bearers on a periodical basis in a democratic fashion, ideally every year or 2 years at the least. Inability to pass on the baton can/will be interpreted as lack of participatory membership and can be adequate grounds for annulment of registration. Similarly, misrepresentation of details will lead to immediate cancellation of registration.

Any application regarding the associations need to be addressed to the Community Associations Section of the embassy. The detailed guidelines and advisory are published on the Indian Embassy website at www.indembkwt.gov.in

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